Proof, not promises
A perfect rating across two locations, from people who call us when it matters.
Google Rating
20 reviews, all five stars, across Scottsdale and Surprise.
CompTIA & Microsoft certified technicians.
Fixing it right the first time.
Visionary IT has been our trusted technology partner for many years. They have earned our trust and confidence with their quick response time and technology expertise that has helped us navigate the ever-changing world of technology.
Richard W
President, RMS Inc., 25-year Arizona business
Visionary IT is the best! They are always available when we need them. If we have a problem we call, they are right on it, and if there is something we do not understand they always take the time to explain it to us. I highly recommend them.
Kat
Office Manager, UFS
Compliant is not a checkbox. It is evidence.
Assess, fix, document. Repeat annually.
Most practices believe they are HIPAA compliant because a policy binder exists and the EHR is “cloud based.” Then an audit, an insurance renewal or a breach exposes the gap: no current risk assessment, no BAA with the IT vendor, backups never verified, and no record of who accessed patient data.
Visionary IT handles the technical side of HIPAA for Arizona practices. We run the security risk assessment, close the gaps we find, and hand you documentation that shows what is protected, how, and when it was last verified.
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The risk assessment is three years old
A new EHR, a cloud migration and two new staff later, it describes a practice that no longer exists.
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We assume the backup is encrypted
Nobody has verified encryption, retention or a successful restore. Assumptions do not survive an audit.
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There is no BAA with our IT vendor
The vendor with admin access to everything has never signed a Business Associate Agreement.
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Audit trails? Nobody mentioned audit trails
There is no record of who accessed patient records, from where, or when.
We make compliance verifiable, with evidence on file.
Free HIPAA Risk Check
A certified technician checks your five biggest exposure points and hands you the gap report.
- MFA & access control review
- Backup & restore-test verification
- BAA gap check with your vendors
- Email security & phishing exposure scan
Your personal information stays with us. We do not sell, share, or distribute your data to any third party.
What our HIPAA services cover
Five components that turn compliance from a binder into evidence.
Security Risk Assessment
The formal SRA: where PHI lives, how it flows, what protects it, and a prioritized plan.
Technical Safeguards
MFA everywhere, encryption in transit and at rest, least-privilege access and audit trails.
Backup & Recovery Evidence
Encrypted, monitored backups with documented, successful restore tests on record.
BAAs & Vendor Management
Business Associate Agreements with us and every vendor that touches PHI, kept current.
Audit-Ready Documentation
Findings, remediation records and verification dates, organized for auditors and insurers.
Not sure where you stand?
The free HIPAA risk check answers that in one visit. No obligation, no jargon.
HIPAA compliance in 3 components
Our compliance work is broken up into 3 components that can be combined as needed.
Component 1
Assess
What it does
The security risk assessment: inventory where PHI lives, evaluate safeguards at each point, and document the gaps.
Benefits
- Know exactly where patient data is exposed
- A prioritized plan, not a binder
- Baseline evidence dated and on file
Component 2
Remediate
What it does
Close the gaps: MFA rollout, encryption, access cleanup, backup verification and BAA execution.
Benefits
- The biggest risks close first
- Safeguards implemented, not recommended
- Vendors held to the same standard
Component 3
Evidence
What it does
Documented verification: restore-test records, audit trails, assessment dates and remediation logs.
Benefits
- Audit answers ready before the audit
- Insurer questions answered in minutes
- Renewal season without the scramble
One assessment or an ongoing program, refreshed as your practice changes.
Serving practices across the valley
Based on Shea Boulevard in Scottsdale, supporting practices valley-wide.
We conduct risk assessments and manage HIPAA safeguards for medical, dental and behavioral health practices across Maricopa County. Assessments can run onsite or remote, whichever fits your practice.
Visionary IT · Scottsdale
- 9375 E Shea Blvd #100 Scottsdale, AZ 85260
- 602-754-0101
Also serving the west valley from our Surprise office.
HIPAA compliance: common questions
Regulators expect a current assessment, refreshed annually, and certain events require a new one: implementing a new EHR, moving systems to the cloud, opening or moving an office, or a security incident. If your last assessment does not reflect how your practice runs today, it is out of date.
A certified technician reviews your MFA, backup and restore verification, BAAs, email security and access controls, and hands you a plain-English gap report with prioritized fixes. It is free and there is no obligation.
We review where PHI lives and flows: email, EHR, backups, file shares, devices and vendor access. Then we evaluate the safeguards at each point, MFA, encryption, access controls, audit trails, backup integrity, and document findings, remediation and a plan your practice can actually follow.
Not automatically. Compliance requires encryption in transit and at rest, access controls, retention, and evidence that restores work. Many practices discover their “backup” was a sync folder or an unverified nightly job. We verify and document yours, including Microsoft 365 backup.
Beyond the signature, it should bind the vendor to real safeguards: MFA on admin accounts, encryption of any PHI they can access, breach notification timelines, restricted subcontractor access, and documented procedures for restoring data. We sign BAAs with every healthcare client and hold our own vendors to the same standard.
Yes. Your EHR vendor is responsible for their platform, but your practice is responsible for how you use it: weak passwords, shared logins, unmanaged devices, email containing PHI and unverified backups are all your side of the shared responsibility model. The assessment covers exactly that.
Find your gaps before an auditor does.
Claim the free HIPAA risk check. One visit, plain-English findings, zero obligation.
