Compliant is not a checkbox. It is evidence.
Assess, fix, document. Repeat annually.
Most practices believe they are HIPAA compliant because a policy binder exists and the EHR is “cloud based.” Then an audit, an insurance renewal or a breach exposes the gap: no current risk assessment, no BAA with the IT vendor, backups never verified, and no record of who accessed patient data.
Visionary IT handles the technical side of HIPAA for Arizona practices. We run the security risk assessment, close the gaps we find, and hand you documentation that shows what is protected, how, and when it was last verified.
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The risk assessment is three years old
A new EHR, a cloud migration and two new staff later, it describes a practice that no longer exists.
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We assume the backup is encrypted
Nobody has verified encryption, retention or a successful restore. Assumptions do not survive an audit.
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There is no BAA with our IT vendor
The vendor with admin access to everything has never signed a Business Associate Agreement.
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Audit trails? Nobody mentioned audit trails
There is no record of who accessed patient records, from where, or when.
We make compliance verifiable, with evidence on file.
Free HIPAA Risk Check
A certified technician checks your five biggest exposure points and hands you the gap report.
- MFA & access control review
- Backup & restore-test verification
- BAA gap check with your vendors
- Email security & phishing exposure scan
Your personal information stays with us. We do not sell, share, or distribute your data to any third party.
Where we help
Every practice runs differently. These are the programs we run for them.
Medical Practices & Clinics
Managed IT and HIPAA-conscious support for physician practices, clinics and administrative offices across Scottsdale and Phoenix.
HIPAA Compliance
Security risk assessments, technical safeguards, BAAs and the audit evidence Arizona practices are asked to show.
Dental Practices
Support for Dentrix, Eaglesoft and Ascend environments, imaging devices and the networks that keep operatories running.
Healthcare WiFi & Networking
Segmented, secure wireless for clinics: clinical devices, staff access and guest WiFi kept safely apart.
Cybersecurity
Managed security as one layer: email protection, endpoint detection and response, firewalls and verified recovery.
Backup & Recovery
Encrypted, monitored backups for servers and Microsoft 365, with restore tests on record as audit evidence.
Healthcare IT: common questions
Yes. We sign a Business Associate Agreement with every healthcare client, maintain the required technical safeguards (multi-factor authentication, encryption, access controls, monitored backups), and document them so you can show evidence, not just assurances.
The software vendor secures their platform. We secure everything around it: your network, firewalls, workstations, printers, phones, email, backups and devices, plus the people using them. When something breaks, we coordinate with the software vendor so you are never stuck in the middle.
A certified technician reviews your multi-factor authentication, backup and restore verification, Business Associate Agreements, email security and access controls, then gives you a plain-English gap report. It takes about one visit and there is no obligation.
Yes. Our office is on Shea Blvd in Scottsdale, so onsite help is a short drive across the valley. Most issues are solved remotely in minutes, and a technician comes onsite when hardware, cabling or network work needs hands.
Yes. We handle the transition: collect passwords and documentation, review your network, backups and security in the first weeks, and run the HIPAA risk check so nothing falls through the cracks.
Most practices pay a flat monthly fee per user or device, based on what is covered. We quote after the free risk check so the plan fits your practice, on month-to-month terms with no setup fees.
